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Planning The Intelligent Meeting
Careful planning, attention to detail, creative ideas, expert facilitation and the ability to juggle a myriad of tasks are the essential ingredients in creating a successful and well-attended conference or special event. We can help you to create and implement the intelligent meeting.
A good beginning is worth its weight in gold. We start our conference projects with a detailed workplan and critical path so everyone knows who's on first. We can help you get organized with committees, sub-committees and volunteer groups to get off on the right foot. Now that's intelligent.
What's the purpose of your conference or meeting? A topical theme helps set the tone and attract delegates. We will help you develop a creative and relevant theme based on the goals and objectives for your event.
It takes a bit of a bankroll to run a conference or meeting! Many non-profit organizations do not have a great deal of cash to put toward running a conference and must rely on fund-raising to fill in the gaps. We can help you develop a fund-raising plan so your event does not end up in the red.
An interesting program that is relevant to your target audience is a top priority for any meeting planner. Though many of our clients are very accustomed to developing the content for their conferences or meetings, sometimes they can use a fresh approach or an extra pair of hands organizing some of the components. Working in partnership with you, we can fully develop program content, source and liaise with speakers or simply pitch in when and if needed.
We will track every last detail of your conference or meeting, including all logistics, administrative tasks and budgets. We will book all required services and ensure suppliers deliver on the tasks they are hired to do. We handle all aspects of delegate registration with computerized registration and ensure payments are tracked. We also look after delegates with special needs and dietary requirements and arrange all required audio-visual and translation services.
There is so much competition for people's time and your conference or meeting is one of many events vying for their attention. If your goals is to attract delegates to your event (and it is rare when this is not a goal) we will help you design a "marketing" approach that will fill up the seats. We do have the magic touch when it comes to attracting delegates - many of our conferences have been "sold out" well ahead of the registration deadline!
A conference presents an excellent opportunity to get your message out to the general public - or other specific target audiences - and create profile for your issue or organization. We have a proven track record in developing media relations and public relations strategies that will do just that. We can handle all media relations, write media advisories and press releases and liaise with the media at your event.
So when does the fun begin? If your goal is to offer a social program to your delegates or accompanying guests, we can design activities with something for everyone. From high tea to eco-tourism - Victoria and Vancouver Island has it all and we can show your delegates a very good time indeed.
Part of designing and executing the intelligent meeting is handling the wrap-up. We will write, edit and produce conference proceedings for your delegates that is a legacy for your event. This way, you will be able to continue to get your message out after the event is over.
There's no doubt about it. Victoria's a great place to hold a meeting. Besides state-of-the-art conference and meeting facilities - the province of British Columbia offers heart-stopping natural beauty and the most incredible sights are often just a short hike, drive or kayak-trip away. Superlative west-coast cuisine can be found at many fine dining establishments, accommodation is second to none and a vibrant arts and cultural community round out the perfect destination. Find out more about what Victoria and Vancouver Island have to offer: |